This year I am working with a new portfolios system. My students still have individual accounts but at my new school (Opal Charter School) we are also using grouped accounts. Each graduating class is grouped together under one account. This grouped account is where each child has a formal, presentation portfolio. The school is using this presentation portfolio as a way to move away from very large narrative report cards. The school has set up a list of almost 20 portfolio entries for each student. These portfolio entires are based on the learning goals the school has created for students. The list of required entries contains everything from reading evaluations, to writing samples, to photographs that show a student working with an artistic material they are skilled with.
Another big change with the group account portfolios is that they are much more teacher created. Whereas in the past (in my previous school) the work of uploading portfolio artifacts rested mostly on the shoulders of my students, at Opal the teachers have a responsibility for uploading student work.
With 29 students and a long list of required artifacts I was finding it difficult to keep track of what items I had uploaded and what students still needed artifacts. I was using a paper spreadsheet but that kept getting misplaced. At the same time my teaching partner wanted to upload work into accounts or at least see what each person had accomplished.
To make this whole process easier I decided to use the Link To Note feature found in the desktop version of Evernote and create a link-able table or spreadsheet.